How to Import PDF into Excel?
Importing data from a PDF into Excel can save you time and effort. By doing so, you can easily organize, manipulate, and analyze the data in a way that’s more efficient than manually copying and pasting. In this guide, we’ll show you how to import a PDF into Excel in just a few simple steps.
Best Way of Importing PDF into Excel File
While there are many ways to import data from PDF
Open Excel > Data tab > From File > From PDF > Select file > Import > Choose data range > OK.
Method 1: Importing PDF Files Formats Directly Into Excel
Open Microsoft Excel and go to the Data tab.
2. Click on From File in the Get & Transform Data section.
3. Choose From PDF from the drop-down menu.
4. Select the PDF file you want to import and click Import.
At this point, Excel will open the Import Data dialog box, which will allow you to select the range of data you want to import and choose the appropriate options.
5. In the Import Data dialog box, select the range of data you want to import.
6. Choose the appropriate options for your data, such as whether to include headers or whether to import multiple pages.
7. Click OK to import the data from the PDF into Excel.
Method 2: Converting PDF files with a Excel compatible format
1. Use a PDF conversion tool, such as Adobe Acrobat or Nitro PDF, to convert the PDF file to an Excel-compatible format, such as CSV or XLSX.
2. Open Excel and go to the Data tab.
3. Click on From File in the Get & Transform Data section.
4. Choose From Text/CSV or From Workbook from the drop-down menu, depending on the format of your converted file.
5. Select the CSV or XLSX file you just converted and click Import.
Excel will then open the Import Data dialog box, which will allow you to select the range of data you want to import and choose the appropriate options.
6. In the Import Data dialog box, select the range of data you want to import.
7. Choose the appropriate options for your data, such as whether to include headers or whether to import multiple pages.
8. Click OK to import the data from the converted file into Excel.
Method 3: Using Third-Party Software or Online Services
1. Use a third-party software or online service specifically designed for converting PDFs to Excel, such as Cometdocs, Smallpdf, or Tabula.
2. Follow the instructions provided by the software or service to convert the PDF file to an Excel-compatible format.
3. Open Excel and go to the Data tab.
4. Click on From File in the Get & Transform Data section.
5. Choose From Text/CSV or From Workbook from the drop-down menu, depending on the format of your converted file.
6. Select the CSV or XLSX file you just converted and click Import.
Excel will then open the Import Data dialog box, which will allow you to select the range of data you want to import and choose the appropriate options.
7. In the Import Data dialog box, select the range of data you want to import.
8. Choose the appropriate options for your data, such as whether to include headers or whether to import multiple pages.
9. Click OK to import the data from the converted file into Excel.
How to import just a table from PDF into Excel?
To import just a table from a PDF file into Excel, you can follow these steps:
1. Open Microsoft Excel and go to the Data tab.
2. Click on From File in the Get & Transform Data section.
3. Choose From PDF from the drop-down menu.
4. Select the PDF file you want to import and click Import.
5. In the Import Data dialog box, select the table you want to import by clicking and dragging to highlight it.
6. Choose the appropriate options for your data, such as whether to include headers or whether to import multiple pages.
7. Click OK to import the selected table from the PDF into Excel.
If the table is on a separate page, you may need to repeat this process for each page with a table that you want to import. Additionally, if the PDF contains multiple tables and you only want to import one, you may need to experiment with different selection methods to isolate the specific table you want.
Export tables and data from PDF to Excel even on separate pages
To export all tables and data from a PDF to Excel, including tables on separate pages, you can use third-party software such as Adobe Acrobat, Tabula, or Able2Extract. Here’s a general guide on how to do it using Adobe Acrobat:
1. Open the PDF file you want to export in Adobe Acrobat.
2. Go to the Tools tab and select Export PDF.
3. In the Export PDF dialog box, choose Spreadsheet as the export format.
4. Select the Settings button to customize the export options as needed. For example, you can choose to export all tables or just select tables, and you can adjust options such as the layout, formatting, and whether to include headers.
5. Click Export to save the file as an Excel workbook.
If your PDF contains tables on separate pages, Adobe Acrobat will automatically detect and export each table as a separate worksheet in the Excel workbook. If you’re using a different software, the process may be slightly different, but the basic idea is to use the software’s PDF-to-Excel conversion feature to export the data and tables from the PDF.
I have also written a guide to Convert DMG to ISO or to convert RAR to ZIP file format. these might be useful to you.
